Background
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Company: Wyoming Office of State Lands & Investments (OSLI) | Industry: Government
- The Information Technology Division of Wyoming OSLI has begun working on the development, design, and the creation of an architecture for an agency-wide integrated system hub (AWISH) management program.
- The task is to fully automate business processes, data, inventory, and reporting in an integrated management software system.
- The software will provide electronic management of Wyoming OSLI’s major existing customized software programs, normalization of the information within the agency, incorporation of imaging software technology for retrieval of land related documents, and the further development of spatial data technology.
- The project team, which consists of approximately 15 – 20 employees, is composed of full-time employees in-house and contractors working remotely. The team reports to Wyoming OSLI’s CIO and the Wyoming State Governor.
Challenge
- MS Project was being used to manage project information and report to the CIO and the Governor’s office, but MS Project is not optimized to manage information pertaining to ALM artifacts, specifically requirements, test cases, and defects.
- Project requirements were being stored in Microsoft Word documents and test cases were authored using Microsoft Excel. The lack of a central repository and traceability between assets led to documents not being properly updated.
- A collaborative, low-cost solution that could be customized and brought in without draining the organization’s IT resources was a key requirement.
- The solution needed to manage multiple project workspaces, as well as provide the ALM reporting metrics to the management team that were previously unavailable due to the manual and time-consuming process involved.
Solution
- Wyoming OSLI selected TOMOS, deploying it to their project team for requirements management, test case authoring and execution, as well as defect tracking and asset collaboration.
- TOMOS expedites Wyoming OSLI's requirement management process by enabling the team's Business Analysts to setup application areas at the inception of each project in separate workspaces, creating organized hierarchies of information specific to each application.
- Uploading intricate screen captures from Wyoming OSLI's advanced imaging software and attaching them to TOMOS test cases simplified the testing process and significantly decreased the time taken to complete each test cycle.
- TOMOS Dashboards give managers and teams real-time project views.
- Reports are easily generated and allow management to track development and testing metrics.
- TOMOS' Defect module is extensively used to track issues throughout the lifecycle and has replaced Microsoft Outlook as the primary communication channel to discuss and collaborate on defect discovery and resolution.
Benefits & Results
- The Wyoming OSLI team now shares information more efficiently and works more collaboratively - reducing duplicated effort and wasted time.
- TOMOS provides better visibility into the application lifecycle and information extracted from TOMOS’ dashboards has provided management with the type of Business Intelligence they need. Managers use dashboards to track the progress of their team - from how many requirements have been implemented to how many critical defects are currently open.
- TOMOS’ Reporting module, specifically the Requirement Detail report, eliminated tedious and time-consuming manual reporting, regularly saving the team hours of time every reporting cycle while increasing productivity.
- The SaaS (Software-as-a-Service) model means the Wyoming OSLI team can quickly make customizations to meet its unique business needs and the application is readily available for the distributed team.
- TOMOS’ easy-to-use interface encourages adoption, increasing the efficiency of Wyoming OSLI’s development and testing processes and significantly contributing to the overall success of the project.
